As part of strengthening its governance and administrative organization, the Holistic University JUA (JUA) is launching a call for applications to recruit an Executive Secretary assigned to the Office of the Director General.
Main Missions
Placed under the direct authority of the General Manager, the Executive Secretary is responsible for ensuring the administrative, organizational, and communication operations of the General Manager’s Office. She provides strategic support in coordinating the activities of the General Management and ensures smooth communication with the University’s various departments and partners.
As such, her responsibilities will notably include:
- Provide administrative secretarial support to the Chief Executive Officer;
- Manage the General Director’s schedule (appointments, meetings, assignments, and travel).
- Organize meetings, prepare invitations, agendas, and session files;
- Ensure note-taking, drafting, and dissemination of reports, minutes, and records of decisions;
- Ensure the monitoring of the implementation of decisions made by the Chief Executive Officer and report on it periodically;
- Receive, record, route, and ensure the follow-up of the processing of incoming and outgoing mail;
- Draft administrative correspondence, memos, reports, minutes, and other official documents;
- Ensure the reception of visitors, partners, and dignitaries received at the Office of the Director General;
- Organize the physical and digital filing of documents and ensure effective document management;
- Ensure the preservation of the Cabinet’s administrative archives;
- Prepare the working files and the necessary documents for the meetings, assignments, and hearings of the General Director;
- Ensure administrative coordination between the Office of the Director General, faculties, departments, centers, and services of the University;
- Ensure the administrative follow-up of agreements, partnerships, and institutional commitments;
- Ensure strict compliance with the confidentiality of the information and documents handled;
- Contribute to the continuous improvement of administrative procedures and the operation of the Office;
- Perform any other task within his/her assigned duties as entrusted by the General Director.
Profile sought
The candidate must meet the following conditions:
- Be a holder of at least a Bac+5 degree in Executive Secretariat, Administration, Management, Communication, Administrative Sciences, or an equivalent field;
- Demonstrate excellent proficiency in office tools (Microsoft Office, Google Workspace, electronic document management, and videoconferencing tools);
- Possess excellent administrative writing skills and a perfect command of written and spoken French;
- Proficiency in English is an asset;
- Be capable of preparing high-level minutes, reports, and correspondence;
- Demonstrate excellent organizational, planning, and priority management skills;
- To have a strong sense of hospitality, courtesy, and professional relationships;
- Demonstrate absolute discretion, loyalty, integrity, and a keen sense of confidentiality;
- Being able to work under pressure, with rigor and respect for deadlines;
- Demonstrate initiative, autonomy, availability, and an excellent team spirit.
Composition of the application file
The file will include:
- A handwritten letter of motivation addressed to the Director General of the Holistic University JUA;
- An updated Curriculum Vitae (CV);
- A copy of the national identity card or any other valid identification document;
- Copies of relevant diplomas and certificates;
- Copies of certificates of services rendered or internships (if applicable);
- Any document evidencing experience in executive secretarial work, executive assistance, or administrative management is an asset.
Selection procedure
Recruitment will take place according to the following steps:
- Analysis of application files;
- Preselection of candidates;
- Technical test covering administrative writing, proficiency in office software, meeting organization, document management, and priority management;
- Individual interview.
At the end of this first phase, the three (3) best candidates will be selected to undergo a two (2)-month training period to consolidate professional practices within the Office of the Director General.
This period will be subject to continuous assessment with grading, focusing in particular on: - The quality of administrative productions;
- Mastery of office and digital tools;
- Writing and organizational skills;
- Time and priority management;
- The monitoring of files and decisions;
- The quality of reception and professional communication;
- Respect for confidentiality and professional ethics;
- The spirit of initiative, autonomy, and problem-solving ability;
- Adherence to the values and institutional culture of the Holistic University JUA.
At the end of this period, the candidate who has received the highest evaluation will be hired for the position of Executive Secretary assigned to the Office of the General Director.
Place of assignment
Office of the Director General Holistic University JUA Kinshasa – Democratic Republic of Congo.
Submission of applications
Application files must be sent no later than August 21, 2026, to the following email address:
The text “jua.universite@gmail.com” is an email address and does not require translation. If you need assistance with anything else, please let me know!
Email subject: “Application for the Executive Secretary Position”
Only shortlisted candidates will be contacted.
Applications from women are strongly encouraged.
Done in Kinshasa, July 22, 2026
The General Management Holistic University JUA
Knowledge · Awareness · Change
